Seizas Seizas

Privacy Notice

Last updated: January 2025

1. Introduction

Seizas ("we", "us", "our") is committed to protecting your privacy. This Privacy Notice explains how we collect, use, store, and share personal data when you use our HR platform and visit our website.

We act as a data processor on behalf of our customers (your employer), who act as the data controller. This notice also covers data we collect as a data controller when you interact with our website or contact us directly.

2. Data We Collect

Depending on how you interact with Seizas, we may collect:

  • Account & profile data: name, email address, job title, department, employee ID, profile photo.
  • Employment data: compensation details, equity grants, time-off balances, employment history, performance data.
  • Equipment data: assigned hardware, software licenses, IT inventory information.
  • Usage data: log-in times, pages visited within the platform, browser type, IP address.
  • Communication data: messages sent through the platform, support requests, feedback.
  • Website visitor data: name, email, and message content submitted through contact forms.

3. How We Use Your Data

We process personal data for the following purposes:

  • Providing and operating the Seizas HR platform on behalf of your employer.
  • Managing employee profiles, compensation, time off, equipment, and recruitment workflows.
  • Generating AI-powered insights such as flight risk analysis, career recommendations, and compensation benchmarking.
  • Ensuring platform security, preventing fraud, and enforcing our terms of service.
  • Responding to support requests and communications.
  • Improving our services through anonymized, aggregated analytics.

4. Legal Basis for Processing

Under the GDPR, we process personal data on the following legal bases:

  • Contract performance: processing necessary to provide our services to customers.
  • Legitimate interest: improving our platform, ensuring security, and conducting analytics.
  • Legal obligation: compliance with applicable laws and regulations.
  • Consent: where required, such as for marketing communications.

5. Data Storage & Security

Personal data is stored on secure cloud infrastructure within the European Economic Area (EEA). We implement industry-standard technical and organizational measures to protect your data, including encryption at rest and in transit, access controls, and regular security audits.

6. Data Sharing

We do not sell personal data. We may share data with:

  • Your employer: as the data controller, your employer has access to employee data within the platform.
  • Service providers: trusted third parties who assist in operating our platform (e.g., cloud hosting, email delivery), bound by data processing agreements.
  • Legal authorities: when required by law, regulation, or legal process.

7. Data Retention

We retain personal data for as long as necessary to fulfill the purposes described in this notice, or as required by law. When a customer's contract ends, we delete or anonymize all associated data within 90 days, unless a longer retention period is required by law.

8. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data and receive a copy.
  • Rectify inaccurate or incomplete data.
  • Erase your data ("right to be forgotten") in certain circumstances.
  • Restrict processing of your data.
  • Port your data to another service in a machine-readable format.
  • Object to processing based on legitimate interests.
  • Withdraw consent at any time where processing is based on consent.

To exercise these rights, contact your employer (the data controller) or reach out to us directly. You also have the right to lodge a complaint with your local data protection authority.

9. Cookies

Our marketing website does not use tracking cookies or third-party analytics. The Seizas platform uses strictly necessary cookies for authentication and session management only.

10. Changes to This Notice

We may update this Privacy Notice from time to time. We will notify customers of material changes via email or in-platform notification. The "Last updated" date at the top of this page indicates when this notice was last revised.

11. Contact Us

If you have questions about this Privacy Notice or our data practices, please contact us at:

hello@seizas.com